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General
Course Information
If you have, or are
about to register for a course at Vajrapani Institute,
please take time to read all the information below.
Check-in
Course registration is
usually between 3pm and 5pm on the first day of retreat
unless stated otherwise. Give yourself plenty of time to
register, settle, find your bearings etc. before dinner
time at 6pm.
For weekend courses,
unless otherwise stated, plan to depart around 1:30 on
Sunday after lunch.
Fees
Course Fees vary.
Please see specific fees as listed under Courses and
Group Retreats.
Sangha Rates
Vajrapani Institute is happy to invite Ordained Sangha to courses and retreats on a dana basis. They are welcome to offer any donation that is within their means.
Registration
If you are planning to
be a resident during a course, advance registration is a
requirement. Please call us at 831-338-6654, or email us
at vajrapani@vajrapani.org. A $25 non-refundable deposit
will reserve your accommodation in the dormitory. Otherwise a 25% deposit of the total retreat cost will be required.
For commuters,
pre-registration is also strongly recommended. (If we
don’t know how many people are coming, it’s hard to
gage how many people to feed or how many prayers to
print!). Thank you for your co-operation.
Cancellation
Policy
With at least two weeks
notice, you may cancel your reservation and receive a
refund for your deposit less a $25 processing fee. If
you cancel within two weeks, we will hold your net
deposit (deposit less the $25 processing fee) for up to
one year to apply to another program, named by you at
the time of cancellation. No refunds or credits are
given for cancellations one week prior to arrival day or
less. If you have paid in full in advance, refunds will
be determined based on the standard deposit rate for
your reservation.
Cutting Short Your Stay
If you decide to cut
short the duration of your stay you need to tell us 2
weeks prior to the dates you are changing, otherwise you
are fully liable for the cost of the dates you have
reserved. In the event that we take a replacement
booking, we may, at our discretion, refund you for the
dates you cancel.
Certain programs may
have unique cancellation policies, which supersede our
general policy. These will be described on our website
on the description page for that program.
Financial
Assistance
We offer a number of
schemes to help ensure that the Dharma is accessible to
all who are interested. Click
here for more details.
What to bring
A warm sleeping bag;
towel and toiletries; sturdy walking shoes; flashlight
and batteries; an alarm clock; and all the things that
you would take when going away for a weekend in an
outdoor setting. If you will be camping, you will also
need a tent and sleeping mat.
Note: If you are
staying in a cabin or private room, bed linen and
blankets are provided.
Karma Yoga
Offering service to a
dharma center is an incredibly meritorious activity. The
Buddha has taught us how to use our daily tasks such as
cleaning, gardening and so on into deeply meaningful
meditations. As such, every course participant gets
allocated a karma yogi task as part of their dharma
experience. The tasks generally involve kitchen clean up
and housekeeping duties like dish washing, vegetable
chopping, sweeping, looking after tea area and so forth.
Your duties should take up about 30 minutes of your time
each day. You duty will be assigned upon registration.
Thank you for your co-operation.
Meals
Due to the complexities
of cooking for a group, we ask individuals to eat what
is being offered rather than making special food
requests. However, we do our best to cater to medical
related dietary restrictions. If you have special
medical related dietary requests, please communicate
your needs fully and specifically to the Vajrapani
office Manager BEFORE your arrival at Vajrapani. Please
send an email to the attention of vajrapani@vajrapani.org
stating which retreat you are attending and outlining
your needs. Thank you.
No Shows
Unexpected things often
arise. If for whatever reason you need to cancel your
registration, please do let us know prior to the start
of the course. Even if it's the day the retreat starts,
please give us a quick call to notify us!
Course Manager
A position for Course
Manager Scholarship might still be available for future
courses. Click here for
more information.
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